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12 - PROJECT PROCUREMENT MANAGEMENT

• Setting the scheduled dates in each contract for the contract deliverables and coordinating with the
schedule development and control processes;
• Identifying requirements for performance bonds or insurance contracts to mitigate some forms of project
risk;

• Establishing the direction to be provided to the sellers on developing and maintaining a work breakdown
structure (WBS);
• Establishing the form and format to be used for the procurement/contract statements of work;
• Identifying prequalified sellers, if any, to be used; and

• Procurement metrics to be used to manage contracts and evaluate sellers.
A procurement management plan can be formal or informal, can be highly detailed or broadly framed, and is
based upon the needs of each project.

12.1.3.2 Procurement Statement of Work

The statement of work (SOW) for each procurement is developed from the project scope baseline and defines
only that portion of the project scope that is to be included within the related contract. The procurement SOW 12
describes the procurement item in sufficient detail to allow prospective sellers to determine if they are capable of
providing the products, services, or results. Sufficient detail can vary based on the nature of the item, the needs of
the buyer, or the expected contract form. Information included in a SOW can include specifications, quantity desired,
quality levels, performance data, period of performance, work location, and other requirements.

The procurement SOW is written to be clear, complete, and concise. It includes a description of any collateral
services required, such as performance reporting or post-project operational support for the procured item. In some
application areas, there are specific content and format requirements for a procurement SOW. Each individual
procurement item requires a SOW; however, multiple products or services can be grouped as one procurement
item within a single SOW.

The procurement SOW can be revised and refined as required as it moves through the procurement process
until incorporated into a signed agreement.

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®

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