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Summary
practices covered how to use a computer system as the logical storage location
for information, rather than a filing cabinet. This second alternative is the pre-
ferred approach, since it gives everyone with computer access the ability to call
up a document without any risk of damaging or losing the information on the
digitized document. However, there are a number of steps that a company must
take to ensure that information is properly stored on its computer system and
that the system is sufficiently operational during working hours to act as a
proper substitute for a manual filing system. Thus, the best practices described
in this chapter cover the two main filing alternatives—the filing cabinet and the
computer system.