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Leading Small Groups: Practical Tips 203

all decisions and how they were made (majority, consensus, consent), all assignments,
and any plans or procedures for future action. Any handouts distributed at a meeting
are attached to the official set of minutes.
The format and formality of minutes vary widely, depending on the nature of the
group. At the formal end, meetings whose work is subject to public scrutiny (e.g.,
school boards, city councils, and other government bodies, task forces, and so forth)
have a required format that they must follow. In addition, once members have had a
chance to review the minutes of a particular meeting, they must vote to approve them
as is or to correct any inaccuracies. We provide three examples of minutes. Table 8.1

TABLE 8.1 Example of formal minutes of the church board

Board of Directors Meeting Minutes April 18, 2018

Present: Bill Prior, Norm Kerris, Gary Sloane, Don Bowles, Sally Schultz (directors): Sunni Prior, Marina Kerris
(invited guests); Jane Simmons, church secretary.
Call to order: Opening prayer was given by Sally. Minutes of the April 11 meeting were approved as presented.

Topic Discussion Actions/Recommendations

Attendance/ 120—Sunday, April 15
offering Total deposit—$1,552.52
Building fund—$5,858.00
Founders Sun., Marina will attempt to get the MSU Gospel
May 16 Choir to sing for a 30-minute program.
Covered dish supper to follow service. Jody
(Hospitality Committee) in charge of setup.
Adult Sun. School Roy Hackman will be teaching from “Spiritual
Economics” starting April 24.
Rental of facilities Ada Cole asked cost of renting sanctuary for Norm moved, Don seconded, that we
a workshop. Discussion centered on cost of establish a policy of charging $30 per
utilities/wear and tear. half day for all rentals. Passed.
Circle Suppers Bill shared information about Circle Supper Sally moved, Gary seconded, that we
program; it has been very successful at the ask Jean Ames to coordinate; that we
Columbia church. Discussion followed, and hold them monthly on second
several names suggested to organize. Saturday. Passed.
Search Marina reported we have 10 applications;
Committee search committee will telephone interview
and ask 3 to come for a full interview.

Meeting adjourned at 8:30 pm Don gave the closing prayer.
Respectfully submitted,
Sally Schultz

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