Page 126 - Essentials of Payroll: Management and Accounting

Payr oll Best Practices
There are two ways to post the commission information. One is to
wait until all commission-related calculations have been completed at
month-end,and then either manually “dump”the data into an HyperText
Markup Language (HTML) format for posting to a Web page, or else

run a batch program that does this automatically.Either approach will give
the sales staff a complete set of information about their commissions.That
said, this approach still requires some manual effort at month-end (even if
only for a few minutes while a batch program runs).
An alternative approach is to create a direct interface between the
accounting database and the Web page, so that commissions are updated
constantly, including grand totals for each commission payment period.

By using this approach, the accounting staff has virtually no work to do
in conveying information to the sales staff. In addition, sales personnel
can check their commissions at any time of the month and call the
accounting staff with any concerns right away. This is a great improve-
ment, as problems can be spotted and fixed at once, rather than waiting
until the crucial month-end closing period to correct them.
No matter which method you use for posting commission informa-
tion,a password system will be needed,since this is highly personal payroll-
related information. There should be a reminder program built into the

system, so that the sales staff is forced to alter their passwords on a reg-
ular basis,thereby reducing the risk of outside access to this information.

Cost:

Installation time:

Deposit Payroll into Credit Card Accounts

Some companies employ people who, for whatever reason, either are
unable to set up personal bank accounts or do not choose to. In these
cases, they must take their paychecks to a check-cashing service, which

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