Page 170 - Time Management

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Power Tools for Time Management
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❏ Binders that hang on a file suspension frame are an excellent alter-
native to shelf clutter.
❏ Invest in a high-quality labeling device to bring professionalism and
conformity to your tabs and labels.
❏ At least once a month, devote an hour to thinning your in-desk
files. Pay particular attention to any folder than appears over-
stuffed.
❏ Once every six months, purge all your active files of out-of-date
information. Move legally necessary documents to storage.While
there, check to see if anything has expired and throw them out. All
other useless documents should be put into the recycle bin.

you’re self-employed or the company president. Someone else
probably dictates the color scheme, basic desk layout, and
equipment. If you’re lucky, you can add a photo of a loved one,
bring in a desk lamp, or hang a painting of your choice. Odds
are, though, that the more “corporate” your company is, the
fewer choices you can make.
The most efficient and supportive work environment should
include:

• A chair that is comfortable and ergonomic: it should sup-
port your posture and not cause back or neck fatigue.
• Lighting that’s bright and that doesn’t cast shadows where
you most frequently work.
• Equipment that doesn’t crowd your “free” workspace.
• The ability to access active materials without going too
far.
• Soothing colors.
• No excessive noise.
• A location outside of traffic areas (unless it’s your job to
deal with those people).
• A window.
• Work surfaces that are clear of dust, dirt, etc.
• A comfortable and constant temperature in the room.
If your work environment has seven or more of these items,