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12 - PROJECT PROCUREMENT MANAGEMENT
On major procurement items, the overall process of requesting responses from sellers and evaluating
those responses can be repeated. A short list of qualified sellers can be established based on a preliminary
proposal. A more detailed evaluation can then be conducted based on a more specific and comprehensive
requirements document requested from the sellers on the short list. In addition, tools and techniques
described here may be used alone or in combination with select sellers. For example, a weighting system
can be used to:
• Select a single seller that will be asked to sign a standard contract; and
• Establish a negotiating sequence by ranking all proposals by the weighted evaluation scores assigned to
each proposal.
12.2.1 conduct Procurements: Inputs
12.2.1.1 Procurement Management Plan
Described in Section 4.2.3.1. The procurement management plan describes how the procurement processes
will be managed from developing procurement documentation through contract closure.
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12.2.1.2 Procurement documents
Described in Section 12.1.3.3. Procurement documents provide an audit trail for contracts and other
agreements.
12.2.1.3 Source Selection criteria
Described in Section 12.1.3.4.
Source selection criteria can include information on the supplier’s required capabilities, capacity, delivery dates,
product cost, life-cycle cost, technical expertise, and the approach to the contract.
12.2.1.4 Seller Proposals
Seller proposals, prepared in response to a procurement document package, form the basic information that will
be used by an evaluation body to select one or more successful bidders (sellers).
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©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK Guide) – Fifth Edition 373
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