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To address this, the moderator must help the author understand the benefit of the criti-
cism. It’s the moderator’s job to make sure that the meeting does not become personal
criticism, and that the comments are always constructive. An effective way to do this is to
focus the discussion on each defect and come up with a specific resolution. It’s the job of
the inspection team to do more than just identify the problems; they must also come up
with the solutions. The moderator compiles all of the defect resolutions into an inspection
log (see Figure 5-1 for an example).

# of issues: 16
Review date: March 16, 2003

Read
Attendees document Time spent preparing
Mike (project manager) Y Author
Barbara (VP) Y 1.0 hours
Quentin (requirements analyst) Y 2.0 hours
Sophie (senior QA engineer Y 3.0 hours
Jill (senior programmer) Y 0.5 hours

Identified
Issue no. Section/page by Issue
1 Global Quentin The term “standard contract” should be
replaced with “pro-forma contract.”
2 Section Sophie The contents of the cells in the table are out of order.
3.1.1 Line 165 It looks like some cells were marked down.
3 Section 3.1.2 Jill Specify the look up is by contract number
Line 190 and artist name.
4 Section 3.3b Sophie Tile of the section needs to be changed to “Deletion
Line 623 file (maintenance).” To be consistent with section 3.2.1 #1.

FIGURE 5-1. Sample inspection log

At the top of each inspection log is information about the inspection meeting: what work

product was being reviewed, when it was held, who was in attendance, whether or not
the work product was read by each inspector, how long each inspector spent reviewing
the work product, and how many issues (including both defects and open issues) were
found. Each work product should have a unique version number, to ensure that the
inspection log can be matched up to the proper version of the work product.

The inspection moderator should ask each team member how long he or she spent
reviewing the work product and record that number in the log. This stands as a record of
how much effort went into the work product, which will help in future estimation, project
planning, and impact analysis activities. If any inspector failed to review the work product,
the moderator must halt the meeting and reschedule it in order to allow all of the inspec-
tors enough time to review the work product.

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