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TABLE 5-1. Inspection meeting script (continued)
Name Inspection meeting script
Entry Criteria A moderator must be selected, as well as team of 3 to 10 people. A work product must be
selected, and each team member has read it individually and identified all wording that must
be changed or clarified before he or she will approve the work product. A unique version
number has been assigned to the work product.
Basic Course of Events 1. Preparation. The moderator distributes a printed version of the work product (with line
numbers) to each inspector, along with a checklist to aid in the review. Each inspector
reads the work product and identifies any defects to be brought up at the meeting.
2. Overview. The inspection meeting begins. The moderator verifies that each team member
is prepared.
3. Page-by-page review. The moderator runs through the work product page by page. Inspec-
tors indicate where there are defects. Each defect is either resolved or left as an open
issue. The moderator adds each defect to the inspection log.
4. Rework. The author repairs the defects identified in the inspection meeting.
5. Follow-up. Inspection team members verify that the defects were repaired.
6. Approval. The inspection team approves the work product.
Alternative Paths 1. During Step 2, if any team member has not read the work product, then the inspection is
halted. The meeting is rescheduled and the script returns to step 1.
2. During Step 4, if an inspection team member discovers additional defects in the work
product, then the moderator calls another meeting and the process returns to step 1.
Exit Criteria The work product has been approved.

Preparation
Each inspector reviews the printed copy of the work product individually, prior to the
inspection meeting. Any defects that are found should be marked on the copy so that
they can be brought up in the meeting.
In many organizations, the moderator requires that each inspector submit a written list
of defects that were found prior to the inspection meeting, and all defects are compiled
into a single inspection log and distributed to the entire inspection team. This optional
step can reduce the time required for the meeting because instead of going through the
entire work product page by page, the moderator only goes through the log, and the
author and inspectors have time to prepare in advance to respond to the defects.
Overview

The moderator verifies that each inspection team member has read the printed copy of
the work product. If any team member has not prepared, the inspection is aborted and
rescheduled for a later date.
Page-by-page review
The moderator turns to the first page of the work product and asks if anyone found any
issues on that page. Team members bring up each issue that they found during their
preparation. For each issue, the moderator leads a discussion between the team and the
author to identify new wording that will resolve the issue. (For work products that are
not text or documents, the team describes the change in sufficient detail so that the
repair of the defect is unambiguous to the author.) The team should come up with the
actual text that will be inserted into the document in order to fix the defect; the moder-
ator should add this fix to the inspection log. If the team cannot come up with a fix on

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