Page 135 - Budgeting for Managers

Budgeting for Managers
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Slide A single image pre-
jector or your company
pared as part of a presenta-
may use overhead projec-
tion, even if it is printed on
tors or even a slide projec-
an overhead or displayed directly from
a computer with a data projector. computer with a data pro-
tor. Find out what is avail-
able and make sure in
advance that your presentation will work with whatever equip-
ment you’ll be using at the meeting.
The format of a presentation doesn’t change the content.
Prepare an agenda, a budget, and an outline of your talk. Once
you know what you want to say and you have it organized, then
you’re ready to create a presentation. The easiest way to do this
is to turn your outline into a set of slides.
Here are the steps of creating a good presentation:
1. Look at your agenda and decide how much of the time of
the meeting will be spent on presentation and how much
on introduction, discussion, and closure.
2. Plan on one slide for every two minutes of presentation. So,
a 15-minute presentation should have only seven or eight
slides. People need time to understand what they see.
3. Link your presentation to your agenda. Use agenda points
as slide titles.
4. Highlight the most important points; don’t cover every
detail.
5. Most slides should have three to five bullet points. Never
have more than seven.
6. If you can, include a few exciting or funny images.
7. Focus first on clarity and second on making it interesting.
Robert’s boss, Svetlana, the Director of Information
Technology, wants to present the value of IT to a meeting of the
president and all senior executives in the company. She asks
Robert to present the budget and to show that the company is
getting good value for the money it’s spending on IT.
Svetlana and Robert sit down to plan their presentations.
Robert shows how he’s organized the budget. Svetlana thinks it