Page 259 - Essentials of Payroll: Management and Accounting

ESSENTIALS of Payr oll: Management and Accounting
EXHIBIT 9.4
Pay Receipt

For Pay Period Ended May 15, 2003

Employee Name Cash Paid Date Received Employee Signature
Barclay, David $231.14 May 19, 2003 David Barclay

Fairchild, Enoch $402.19 May 19, 2003 Enoch Fairchild
Harley, Jeff $300.78 May 19, 2003 Jeff Harley

Jimenez, Sandra $220.82 May 19, 2003 Sandra Jimenez
Nindle, Allison $275.03 May 19, 2003 Allison Nindle

employee pay rates. If this is a problem, use a separate pay receipt page
for each employee.

Check Payments
A far more common method for paying employees is to create a check
payment for each one. It is increasingly rare to see a company manual-
ly calculate and create payroll checks, since very inexpensive software

can be purchased to tackle these chores. Also available are the services
of numerous payroll suppliers.
That said, to prepare checks manually, carefully copy the information
from the payroll register onto the check, using ink so the results cannot
be easily altered.Also, to prevent fraudulent modifications to the check,
be sure to draw a line through all blank spots on the check, and begin
writing as far to the left in each space provided as possible. Once all

checks are complete, conduct a final comparison of each one against
the payroll register, possibly including an independent recalculation of
the payment to each person.

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