Page 41 - Forensic Structural Engineering Handbook

1.22 DESIGN AND CONSTRUCTION PRACTICES

Insurance Log (Table 1.8*) is used to track receipt of contractor’s insurance certificates,
insurance amounts, and policy expiration dates.
Contract Log (Table 1.9*) is used to track contracts, letters of intent, drafts, and sta-
tus of each individual contract or purchase order. Using an Internet-based construc-
tion management program the firm can standardize the organization’s business
processes across all projects. Risk can be reduced by tracking projects more effec-
tively and consistently by tracking all transmissions involving contracts, letters of
intent and purchase orders. These documents can be collaborated with other compa-
nies through the integrated Internet-based system. By doing so, the time required to
expedite contracts will be minimized and certainly make the contract process stream-
lined and more efficient. Implementing the contract costs into the construction man-
agement program will assure that all costs associated with tracking the monetary
aspects of the project will be documented and incorporated into a universal cost-
impact tracking system.
Bond Log is used to track the receipt of required material and performance bonds
requested from contractors and/or subcontractors. Once an item is entered into the
tracking system all personnel can access these documents so when the bond is
received in the main office the field personnel can react to these documents immedi-
ately, such as making sure that bonds were updated to release payments to subcon-
tractors.
Change Order Log (Table 1.10) is used to track the issuance and signing of change
orders. There is probably no other more important log than the Change Order Log. An
Internet-based construction management program will track a potential change order as
it goes through the process by keeping all of the pertinent information in one place. From
the request of change (that is sent out to the subcontractor for pricing of a potential
change order), to receiving the subcontractors’ request for change, to sending out the
appropriate forms to the owner requesting confirmation, to the receipt of the owner’s
signed change order to issuance of the change order to the subcontractor and to ultimately
logging in the costs to the accounting department as an approved change to the contract
cost. The Internet-based construction management program will not lose track of these
potential charges to the project and will ensure that all documents will be logged in when
monthly cost-impact reports are addressed. This will also be used for any credits to the
project that may be impacted.
Submittal Log (Table 1.11*) is utilized by the construction manager/general contrac-
tor to track all submissions from contractors through design team. Submissions
include shop drawings, catalog cuts (manufacturer’s literature), and samples. To the
construction manager/general contractor it is important to monitor the number of days
a submission has been held at the design team’s offices. The architect/engineer should
be contacted immediately if a submission is being held for longer than 14 days.
Probably the most labor intensive aspect of tracking any item is the submission of
equipment and materials from subcontractors and vendors. An Internet-based con-
struction management program will document the submissions by category and will
enable your team to catalog and track where a particular submission is at any given
time. This comes in handy when there are several submissions made for the same item
that has been repeatedly rejected by the design team. This tracking program will also
enable the construction team to compile a list of closeout items that are required for the
duration of the construction process.
Concrete Cylinder Strength Log (Table 1.12) is used to track laboratory strength tests
performed on concrete cylinder samples taken from the project.
Mortar Cube Strength Log is used to track laboratory strength tests performed on mor-
tar cube samples taken from the job site.