Page 51 - Global Project Management Handbook

PROJECT MANAGEMENT 2-13

Responsibilities

Project owner team Project manager Project team members Project management consultant Expert pool manager Representatives of relevant project environments

Tasks Project team Documents
Planning the project start
• Checking the project assignment and the results of the pre-project phase P
• Selecting start communication form P
• Selecting project team members (and a PM consultant) C P
• Selecting PM methods and PM templates to be used P
• Agreeing with project owner C P 1)
Preparing the project start communications
• Hiring of a project coach (possible) P (C)
• Preparing start communications I, II, etc. P (C)
• Inviting participants P C 2)
• Documenting the results of the pre-project phase P C (C) C
• Developing drafts for planning, organizing and marketing the project P C (C) C
• Developing information material for start communication P C (C) 3)
Performing the project start communications
• Distributing information material to participants P
• Performing start communication I C P (C) C
• Developing draft of PM documentation “Project start” P (C)
• Performing start communication II, etc. C P (C) C
Follow-up to the project start communications
• Completing draft of PM documentation “Project start” P (C)
• Agreeing with project owner C P 4)
• Project marketing: Initial information C P (C) C
• Distributing PM documentation “Project start” P I
• Filing of PM documentation “Project start” C P C

Performing first work packages (parallel) P P
Legend: Documents:
P ... Performance 5) List of project management methods to be used
C ... Contribution 6) Invitation of participants to the project start workshop
I ... Information 7) Information material for the project start workshop
8) Project management documentation “Project start”
FIGURE 2.8 Description of the project start process.

Project Control Process

Since changes occur in a project, such as changes in the objectives, changes in the avail-
ability of resources, and so on, and since the level of information improves during the
performance of the project, it is necessary to perform a project control periodically.
Project control is to be planned subject to project duration. In a product-development
project of six months duration, it is recommended to perform a formal project control