Page 53 - Global Project Management Handbook

PROJECT MANAGEMENT 2-15

Developing
project controlling
reports
Planning/adapting
the project
Project
performance

Project direction

Project control

FIGURE 2.9 Project control cycle.

should be constructed that forms the basis for agreeing on directive measures. The
follow-up to project control communications includes completing the project control
reports, possibly initializing adaptations to the project portfolio database, project market-
ing based on new intermediary results of the project, and distributing the project control
reports.
An adequate project control quality is ensured only by applying project management
methods and communication forms in the project control process. The project plans that
were developed in the project start are to be controlled and adapted, if required.

Project Coordination Process

In contrast to periodically performed project control, project coordination is performed

continuously. Project coordination is the ongoing task of the project manager. Beside the
supply of continuous information to members of the project organization and to represen-
tatives of relevant project environments, the objectives of project coordination are contin-
uous project marketing, coordination of project resources, ensuring project progress, and
ensuring the quality of the work package. Project progress is ensured by the project man-
ager controlling the progress of individual work packages, coordinating the relationships
between the work packages, and accepting the results of individual work packages.
The quality of the project coordination process depends on the quality of the commu-
nication between the project manager and the other members of the project organization
and representatives of relevant project environments. On the one hand, this requires
appropriate social competence and, on the other hand, appropriate communication tools.
These are, above all, the project management documents developed in the project start
process, such as the project objectives plan, the work breakdown structure, and the proj-
ect environment analysis, but they also include specific tools of project coordination, that
is, to-do lists, meeting minutes, and work package acceptance certificates. The commit-
ment established in these communications determines the quality of the project coordina-
tion process.