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Master Data 93

Accounting data must also specify the reconciliation account in the gen-
eral ledger. Recall from Chapter 3 that a vendor account is a subledger account
and that the reconciliation account identifi es the accounts payable account in
the general ledger associated with the vendor. If the vendor supplies multiple
companies (company codes) within the enterprise, then the data very likely
will vary for each company. The reconciliation account will be different if
each company uses a different chart of accounts and general ledger accounts.
Bank data and payment terms may vary as well. Thus, accounting data are
maintained separately for each company code with which the vendor had
dealings.
Finally, purchasing data include various terms related to determin-
ing prices, creating and communicating purchase orders, verifying invoices,
and other steps involved in executing purchases with the vendor. The pur-
chasing department will typically complete this segment. Purchasing data
are defi ned at the purchasing organizational level and are applicable only
to that organization. If an enterprise has multiple purchasing organizations
that deal with the vendor, then it must maintain separate data for each one.
For example, delivery and payment terms may vary for different purchasing
organizations.
Both GBI US and GBI DE have 12 vendors that supply raw materials
and trading goods. These vendors are listed in Table 4-1. Appendix 4A pro-
vides additional details about these vendors. Note from the appendix that each
vendor supplies specifi c materials to GBI.

GBI US Vendors GBI DE Vendors

• Olympic Protective Gear • Burgmeister Zubehör OHG
• Boomtown Tire & Wheel • Pyramid Biking
• Dallas Bike Basics • ABS Brakes GmbH
• Lightbulb Accessory Kits • Flat Tire and More
• Space Bike Composites • Gummi Schultze
• Night Rider Aluminum Products • Lohse Schraube
• Spy Gear • Thick Spoke
• Rapids Nuts n Bolts • Main Carbon
• Green Blazers Seats • Shell Gear
• Fun n the Sun Seats n Bars • Cologne Bike Supplies
• Sunny Side Up Tire • Sachsen Stahl AG
• Redwood Kits • Run & Fun

Table 4-1: GBI vendor list

Demo 4.2: Review vendor master

PURCHASING INFO RECORDS

A purchasing info record is an intersection or a combination of material
and vendor data, as illustrated in Figure 4-8. It contains data specifi c to one

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