Page 102 - An Indispensible Resource for Being a Credible Activist

HR TOOLS

SAMPLE MEMO REGARDING KNOWLEDGE OF
THREATS TO PUBLIC SAFETY UNDER CPSC

CONFIDENTIAL

On letterhead, in interoffice memo format, or via e-mail
To: Your Supervisor (Include any others on this list to whom this memo should be
addressed.)
From: Your Name

Date:
Re.: Concerns about (Company)’s Compliance with Public Safety Standards

I am compelled to express concern about how we at (Company) handle issues related to
public safety.

I am concerned about how the recent situation with (product or employee) was handled.
Unless I am unaware of additional information or documentation related to this matter,
I recommend that we revisit this situation and that we seek technical product and public
safety assistance to ensure that we at (Company) have not made any errors in violation
of product and public safety laws.
If we learn that any errors have been made, I recommend that we remediate those as
soon as possible. Moving forward, I recommend that we consider implementing a deci-
sion-making protocol that will include technical assistance consultation from no-cost
government or SHRM resources to prevent errors in the future. Additionally, I recom-
mend that all persons involved in issues related to product and public safety decisions
attend formal training on prevention and compliance issues. I will follow this memo up
with a list of quality upcoming available trainings in our area or via webinar.

We share a collective responsibility to ensure (Company)’s compliance with product and
public safety laws. We also share a commitment to prevent liability exposure for
(Company) as well as personal liability exposure.
The resources below are free and available to us to use at any time. My membership in
SHRM provides free information, white papers, case-law information, and research capa-
bilities along with toolkits for how to best handle product and public safety-related
issues. I recommend that we use these resources in the future to ensure legally compli-
ant decision-making processes related to issues concerning product and public safety.
http://www.ojp.usdoj.gov/odp/training_other.htm

http://www.ehso.com/oshaguidance.php#P

CHAPTER 6 • Legal Issues Concerning Public S afety and F raud 85