Page 216 - An Indispensible Resource for Being a Credible Activist

HR TOOLS

SAMPLE MEMO TO INFLUENCE LEADERSHIP
ABOUT SHARED COMPLIANCE RESPONSIBILITIES

On letterhead, in interoffice memo format, or via e-mail
To: Your Supervisor(s)
(Include any others on this list to whom this memo should be addressed.)
From: Your Name
Date:
Re.: Shared Compliance Responsibilities

Given that we share legal and ethical compliance responsibilities, I recommend that we
consider implementing a decision-making protocol for any HR issue that requires input
from multiple perspectives, such as from HR, Legal, Leadership, and/or Finance.
Such a protocol would include technical assistance consultation from no-cost government
or SHRM resources to ensure the use of current and correct information, build consensus,
and prevent costly errors. There are a number of no-cost governmental accurate technical
assistance resources available to us. I will forward those to you regularly as needed.
Additionally, I recommend that any of us involved in decisions related to discipline,
demotion, probation, termination, or the investigation of harassment, discrimination, or
retaliation complaints attend formal training on these issues. I will follow this memo up
with a list of quality upcoming available trainings in our area and/or via webinar.
We share a strong commitment to prevent liability exposure for (Company) and for our-
selves personally. We also share a strong commitment to the consistent application of all
(Company)’s policies as well as compliance with all relevant city, state, and federal laws
related to employment and an awareness of the importance of precedent in our deci-
sion-making processes.

SAMPLE MEMO TO A COLLEAGUE
ABOUT SHARED COMPLIANCE RESPONSIBILITIES

On letterhead, in interoffice memo format, or via e-mail
To: Your Colleague(s)
(Include any others on this list to whom this memo should be addressed.)
From: Your Name
Date:
Re.: Shared Compliance Responsibilities

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