Page 85 - An Indispensible Resource for Being a Credible Activist

From: Your Name
Date:

Re.: Concerns about (Company)’s Compliance with OSHA Workplace Safety
Regulations and ADA/ADAAA Compliance

I am compelled to express concern about how we at (Company) handle issues related to
workplace safety compliance combined with ADA/ADAAA issues.

I am specifically concerned about how the recent situation with (employee’s name) is
being handled. Unless I am unaware of additional information or documentation related
to this matter, I recommend that we revisit this situation and seek technical workplace
safety assistance to ensure that we at (Company) have not made any errors in violation
of OSHA or the ADAAA.

As you are aware, workplace safety issues also have relevance for our workers’ compen-
sation (WC) employee injury and illness records as well as our WC insurance rates.

If we learn that any errors were made, I recommend that we remediate those as soon as
possible. Moving forward, I recommend that we consider implementing a decision-mak-
ing protocol that will include technical assistance consultation from no-cost government
or SHRM resources to prevent errors in the future. Additionally, I recommend that all per-
sons involved in workplace safety decisions attend formal training on workplace safety
compliance issues. I will follow this memo up with a list of quality upcoming available
trainings in our area or via webinar.

We share a collective responsibility to ensure (Company)’s compliance with OSHA rules
and regulations. I know we share a commitment to prevent liability exposure for
(Company) as well as personal liability exposure.
The resources below are free and available to us to use at any time. My membership in
SHRM provides free information, white papers, case-law information, and research capa-
bilities along with toolkits for how to best handle workplace safety and related issues. I
recommend that we use these resources in the future to ensure legally compliant deci-
sion-making processes related to job descriptions, job hazard analysis, personal protec-
tive equipment, record-keeping requirements, ADA accommodations for injured
employees, WC law for our state, and all other relevant supervisory and policy issues that
relate to workplace safety. Additionally, there are OSHA programs and DOL-DOSH pro-
grams that provide free safety trainings, which I will research and report on.
http://www.osha.gov/
http://www.shrm.org

http://www.dol.gov/dol/topic/workcomp/index.htm
http://www.jan.wvu.edu/

http://www.workplacefairness.org/resources

68 The H R Toolkit