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12 - PROJECT PROCUREMENT MANAGEMENT
12.4.1 close Procurements: Inputs
12.4.1.1 Project Management Plan
Described in Section 4.2.3.1. The project management plan contains the procurement management plan, which
provides the details and guidelines for closing out procurements.
12.4.1.2 Procurement documents
To close the contract, all procurement documentation is collected, indexed, and filed. Information on contract
schedule, scope, quality, and cost performance along with all contract change documentation, payment records,
and inspection results are cataloged. This information can be used for lessons learned information and as a basis
for evaluating contractors for future contracts.
12.4.2 close Procurements: tools and techniques
12.4.2.1 Procurement Audits
A procurement audit is a structured review of the procurement process originating from the Plan Procurement
Management process through Control Procurements. The objective of a procurement audit is to identify successes
and failures that warrant recognition in the preparation or administration of other procurement contracts on the
project, or on other projects within the performing organization.
12.4.2.2 Procurement negotiations
In all procurement relationships, the final equitable settlement of all outstanding issues, claims, and disputes by
negotiation is a primary goal. Whenever settlement cannot be achieved through direct negotiation, some form of
alternative dispute resolution (ADR) including mediation or arbitration may be explored. When all else fails, litigation
in the courts is the least desirable option.
388 ©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK Guide) – Fifth Edition
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Licensed To: Jorge Diego Fuentes Sanchez PMI MemberID: 2399412
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