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12 - PROJECT PROCUREMENT MANAGEMENT

12.3.2 control Procurements: tools and techniques

12.3.2.1 contract change control System

A contract change control system defines the process by which the procurement can be modified. It includes
the paperwork, tracking systems, dispute resolution procedures, and approval levels necessary for authorizing
changes. The contract change control system is integrated with the integrated change control system.

12.3.2.2 Procurement Performance reviews

A procurement performance review is a structured review of the seller’s progress to deliver project scope
and quality, within cost and on schedule, as compared to the contract. It can include a review of seller-prepared
documentation and buyer inspections, as well as quality audits conducted during seller’s execution of the work.
The objective of a performance review is to identify performance successes or failures, progress with respect to
the procurement statement of work, and contract noncompliance, which allow the buyer to quantify the seller’s
demonstrated ability or inability to perform work. Such reviews may take place as a part of project status reviews,
which would include key suppliers.
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12.3.2.3 Inspections and Audits

Inspections and audits required by the buyer and supported by the seller, as specified in the procurement
contract, can be conducted during execution of the project to verify compliance in the seller’s work processes or
deliverables. If authorized by contract, some inspection and audit teams can include buyer procurement personnel.

12.3.2.4 Performance reporting

Work performance data and reports supplied by sellers are evaluated against the agreement requirements.
Work performance information from this evaluation is then reported as appropriate. Performance reporting provides
management with information about how effectively the seller is achieving the contractual objectives.

12.3.2.5 Payment Systems

Payments to the seller are typically processed by the accounts payable system of the buyer after
certification of satisfactory work by an authorized person on the project team. All payments should be made
and documented in strict accordance with the terms of the contract.

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©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK Guide) – Fifth Edition 383

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