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Chapter 6
defined by assigning it tasks such as review employee performance and prepare monthly
budget reports.
A position is an individual employee assignment within the organization. Tasks can
be assigned directly to a position, or they can be assigned to the position by assigning a
job to that position. For example, the position of purchasing manager could be defined
with the department head job assigned to it. The purchasing manager would then be
responsible for the review employee performance and prepare monthly budget reports
tasks. The purchasing manager position could also have tasks such as review monthly
170 spending assigned to it directly. Figure 6-3 shows the relationships among persons, tasks,
jobs, and positions in a marketing organization.

Marketing position
administrative
person assistant
Prepare
sales reports

Administrative job
assistant
tasks
Emily Best

Review Review Prepare
time charges expense reports budget reports

Source Line: Course Technology/Cengage Learning.
FIGURE 6-3 Relationships among persons, positions, jobs, and tasks

In Figure 6-3, the job of administrative assistant is assigned a number of tasks, such
as reviewing employee time charges, reviewing employee expense reports, and preparing
monthly budget reports for the department. These are tasks the company requires of any
administrative assistant, whether that job is in marketing, engineering, or production. In
SAP, the job of administrative assistant can be defined once—by assigning it specific
tasks—and that definition can be used to create administrative assistant positions in
different organizational units. The administrative assistant job in marketing is one
position, while the administrative assistant job in accounting is a different position.
Additional tasks can be added to an administrative assistant position to tailor it to the
specific requirements of the organizational unit. For example, in Figure 6-3, the position
of marketing administrative assistant has the marketing-specific task of preparing sales
reports; an administrative assistant in procurement would not be required to perform
that task.

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