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Appendix 8

Communications Plan

A Communications Plan should be developed early in the life of the project to ensure that commu-
nication needs are identified and plans are established to meet those needs. The Communications Plan
identifies who needs information, what information they need, the frequency and vehicles for
communication, and the parties responsible for providing, consolidating, and disseminating the
information. By providing a structured plan, we ensure that each stakeholder gets what he or she needs
when they need it.

Timing, Responsibilities
Target Purpose & Frequency, & Description and e Sender, Feedback
Event Audience Objective Location Vehicles Creator Mechanism
Provide the name Detail the Provide the Provide frequency Describe the List who is Describe the
of the recipients of the purpose of the of communication communication in responsible for means to explain
communication information communication (e.g., one-time, terms of contents, creating the how the
every Friday at 10 format, delivery communication as communications
am in conference medium well as who is mechanism is
room a), date, responsible for working
and, if providing input
appropriate,
a location.
Executive Steering Executive Update Monthly Meetings, status Executive Immediate
Committee Steering committee reports Sponsor discussion and
Meetings Committee members on comments
project status captured in
Approve EIM meeting minutes
projects/initiatives
Set direction for
EIM and EIM
Data Governance Working Steering Update Monthly Meetings, status Data Governance Comments
Council Meetings Committee committee reports Council captured in
members on meeting minutes
project status
Resolve issues
Confirm direction
Data Management Committee Allow the team to As Needed Meetings Committee Lead Immediate
Committee Members address issues discussion and
Meetings relating to the comments
quality of data and captured in
other data issues meeting minutes
Provide direction
and decision-
making at the stall
level
Forum for
escalating issues
to DGC
(Continued )

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