Page 156 - Global Project Management Handbook

7-6 STATE OF THE ART OF GLOBAL PROJECT MANAGEMENT

Responsibilities

Program owner team Program manager Program office Program team member Program team Representatives of relevant program environments

Tasks Extemal Documents
Planing the program start
• Checking the program assignment and the results of the preprogram phase P
• Selecting start communication form P C
• Selecting program team members (and a PM consultant) C P
• Selecting PM methods and PM templates to be used P C
• Agreeing with program owner team E P 1)
Preparing the program start communication
• Hiring of a PM consultant (possible) E P C
• Preparing start communications I, II, etc. P C
• Inviting participants I P C C 2)
• Documenting the results of the preprogram phase C P C C
• Developing drafts for planning, organizing, and marketing the program C P C C
• Developing information material for start communication C P C C 3)
Performing the program start communication
• Distributing information material to participants I C P
• Performing start communication I C C1 P C
• Developing draft of PM documentation “program start” C P
• Performing start communication II, etc. C C1 P C
Follow-up to the program start communication
• Completing draft of PM documentation “program start” C P
• Agreeing with program owner team E P C 4)
• Program marketing: Initial information C P C C C
• Distributing PM documentation “program start” C P I
• Filing of PM documentation “program start” C C1 P C

Performing first work packages (parallel) C1 P C
Legend: Results/documents:
P ... Performance 5) List of program management methods to be used
C ... Contribution 6) Invitation of participants to program start workshop
I ... Information 7) Information material for program start workshop
C1 ... Coordination 8) Program management documentation “program start”
D ... Decision
FIGURE 7.5 Description of the program start process.

and to analyze the costs and benefits of the investment. Other objectives are planning the
content, the organization, the budget, and the schedule of the planned program in order to
initialize the investment.
The sequence of a conception project and a program for initializing an investment
becomes a chain of a project and a program (Fig. 7.6). In the conception project, the
structures for realizing the program to follow are planned. In the program start process,