Page 62 - Global Project Management Handbook

2-24 STATE OF THE ART OF GLOBAL PROJECT MANAGEMENT

(project management and graphics software) serves to facilitate the design and communi-
cation of recipient-specific information.

Use of Standard Project Plans

Standard project plans can be used for managing repetitive projects. If a project-oriented
company repeatedly performs certain types of projects (e.g., contracting projects of an
IT company or product-development projects of a pharmaceutical company), standard
project plans can be developed for these types of projects. This kind of standardization
represents an instrument of organizational learning and knowledge management in the
project-oriented company. Project plans that can be standardized are, for example, work
breakdown structures, work package specifications, objects-of-consideration plans, mile-
stone lists, project organization charts, and project responsibility matrices.
The efficiency of the project management processes can be increased considerably by
the adequate use of standard project plans. Standard project plans should be adapted
based on the respective project conditions.

Use of Adequate Project Communication Forms
In the project management process, the communication forms for meetings between
the project manager and individual project team members, team meetings, and work-
shops can be combined (Fig. 2.11). Project workshops should be performed to ensure
appropriate project management quality.
The objective of a meeting between the project manager and individual project team
members in the project start process is to exchange information regarding the project and
mutual expectations regarding cooperation in the project. This general orientation forms
the basis for participation in project team meetings and in the project start workshop.

Project management
quality

High Project
workshop

Medium Project
meeting

Meeting between
project manager
Low and individual
project team
member
Demand
Low Medium High for resources
FIGURE 2.11 Communication forms in a project.