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12 - PROJECT PROCUREMENT MANAGEMENT

software acquirer will obtain a license with specific terms and conditions that prevent access to the software source code;
in these cases the acquirer will pay a fee for upgrades. When there is no initial purchase price, as with freeware or open
source software, adaptation costs and the costs of versioning and maintenance are procurement considerations.

This section does not address the specialized work of procurement agents such as contract administrators
and software buyers, nor does it address the legal and regulatory particulars of contracts and agreements for
software, documentation, and other intellectual property, which vary from country to country. Figure 12-1 provides
an overview of Software Project Procurement Management.

Project Procurement
Management Overview

12.1 Plan Procurement 12.2 Conduct 12.3 Control
Management Procurements Procurements
.1 Inputs .1 Inputs .1 Inputs
.1 Project management plan .1 Procurement management .1 Project management plan
.2 Requirements documentation plan .2 Procurement documents
.3 Risk register .2 Procurement documents .3 Agreements
.4 Activity resource requirements .3 Source selection criteria .4 Approved change requests
.5 Project schedule .4 Seller proposals .5 Work performance reports
.6 Activity cost estimates .5 Project documents .6 Work performance data
.7 Stakeholder register .6 Make-or-buy decisions
.8 Enterprise environmental .7 Procurement statement of .2 Tools & Techniques
factors work .1 Contract change control
.9 Organizational process assets .8 Organizational process assets system
.2 Procurement performance
.2 Tools & Techniques .2 Tools & Techniques reviews
.1 Make-or-buy analysis .1 Bidder conference .3 Inspections and audits
.2 Expert judgment .2 Proposal evaluation .4 Performance reporting
.3 Market research techniques .5 Payment systems
.4 Meetings .3 Independent estimates .6 Claims administration
.4 Expert judgment .7 Records management system
.3 Outputs .5 Advertising
.1 Procurement management .6 Analytical techniques .3 Outputs
plan .7 Procurement negotiations .1 Work performance information
.2 Procurement statement of .2 Change requests
work .3 Outputs .3 Project management plan
.3 Procurement documents .1 Selected sellers updates
.4 Source selection criteria .2 Agreements .4 Project documents updates
.5 Make-or-buy decisions .3 Resource calendars .5 Organizational process assets
.6 Change requests .4 Change requests updates
.7 Project documents updates .5 Project management plan
updates
.6 Project documents updates

12.4 Close Procurements
.1 Inputs
.1 Project management plan
.2 Procurement documents
.2 Tools & Techniques
.1 Procurement audits
.2 Procurement negotiations
.3 Records management system
.3 Outputs
.1 Closed procurements
.2 Organizational process assets
updates
Figure 12-1. Software Procurement Management Overview

216 ©2013 Project Management Institute. Software Extension to the PMBOK Guide Fifth Edition
®