Page 235 - An Indispensible Resource for Being a Credible Activist

Supervisors should handle probationary actions in consultation and collaboration
with HR.
HR will brief the designated Legal contact on probationary actions before they take
place, and Legal will determine the extent to which they will be involved. Executive
Leadership will be briefed before any probation or termination is decided.
Supervisors should handle crisis suspensions or concerns about potential employee
violence in consultation with HR.
HR will brief the designated Legal contact on crisis suspensions before they take
place, and Legal will determine the extent to which they will be involved. Executive
Leadership will be briefed before the action, whenever possible.
Termination will always require a review of the employee file by HR and the
designated Legal contact, a discussion with the Supervisor, and a briefing of
Executive Leadership.
If Supervisor, HR, Legal, and Executive Leadership agree upon a course of action,
termination will occur after HR and Legal have collaborated on the termination
letter and terms of termination.
If there is disagreement regarding whether or not to terminate or the terms of
termination among Supervisor, HR, Legal, and/or members of Executive Leadership,
a meeting will be called, involving Supervisor, HR, Legal representative, and a
member of Executive Leadership.
Most termination meetings will take place with HR and one other person present,
either the Supervisor, a member of Legal, or a member of Executive Leadership
in one of the conference rooms. All persons present during terminations will be
briefed on appropriate termination behavior and reminded of (Company)’s policies
related to termination: privacy issues, reference policy, nondisparagement,
and so on.

CHECKLIST: PRECAUTIONS TO TAKE WHEN
PREPARING ANONYMOUS MEMOS AND
FORMAL EXTERNAL COMPLAINTS

Don’t prepare or print the complaint on your work computer.
Don’t research the office you are complaining to on your work computer,
unless you would normally do so in the course of your work.
Don’t call the office you are complaining to from your office phone, unless you
might do so during the course of your work.
Don’t use your work e-mail to file a complaint.
Don’t use a work fax machine to file a complaint.

218 The H R Toolkit