Page 109 - The Six Sigma Project Planner

• It is recommended that, if possible, the team have a single, read-only official
electronic copy and all paper copies be considered “reference only.” This should
be so noted on printouts. Printouts should also bear the date and time printed
and revision information.

• If paper copies are used, what will be done to ensure that obsolete documents are
removed from use?
• Describe whether or not configuration management will be used. For our
purpose here, configuration management is described as the maintenance of an
audit trail to track each change, who made the change, and when it was made.
Most modern word processing software can capture this information and store it
with a document. For example, in MS Word one would turn on “track changes”
before making changes, to capture the information.

Provision for Making Rapid Changes
It may happen that an immediate change is necessary and provision must be made to
allow such changes. Change control systems routinely provide this flexibility. For
example, one major aircraft manufacturer allows authorized engineers to change
manufacturing plans by using a red pen to cross out incorrect information, writing the
correct information on the working copy of the plan, initialing and dating the change,
and noting the number of the formal change or deviation request form that ties the
change to the formal planning change control system. Similar provisions should be
made in the project’s change control system. Of course, electronic equivalents can be
used if necessary. Record detailed information in the “Project Change Control Plan”
section of the Appendix, p. 206.

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