Page 264 - Accounting Information Systems

C H A P TER 5 The Expenditure Cycle Part I: Purchases and Cash Disbursements Procedures 235

Accounts Pay Pending File Invoice Voucher Open Voucher File continued
Accounts Payable Purchase Receiving Match Invoice with AP Pending File and Prepare Cash Disbursement Voucher PR PO RR

Report
Order
Vendor Supplier Invoice Voucher
B E E

Open AP File

Step 3 Inventory Sub Ledger Updated Inventory Open PO File Closed PO File Step 4 Vendor File Voucher Register

Data Processing Purchases System Receiving D Report Sales Procedures Update Inventory and Identify Items at their Enter Rec reorder points. This Report program creates an open purchase requisition file. Receiving Report File Update Inventory Vendor File Step 1 Receiving Report File Close Out GL Batch Open PO Totals Voucher (Batch) Enter Voucher Voucher File Record Voucher in Register GL Batch Totals

Inventory Sub File Update Program Open Purchase Requisition File Sort by Vendor and Prepare Purchase Requisitions A PR Purchase Order (Batch) Step 2 Enter PO Open Purchase Requisition File Update Program Closed Requisition File Open PO File

SYSTEM D E

PURCHASES Receiving Purchase Order Vendor Packing Slip Prepare RR RR RR Receiving Report Receiving Stores

BATCH Report

RE 5-14 Purchases Purchase Requisition Prepare PO PO PO PO B Purchase Order Receiving Report
GU PO Purchase Vendor Purchase Requisition
FI Order File
A