Page 75 - Accounting Information Systems

46 PART I Overview of Accounting Information Systems

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2-4 ATURNAROUND DOCUMENT

1
Source
Document 2
Customer's Data Sales Order 3
Collection
Order

Customer

Bill Sales
System
Remittance Advice

1
Check
1
Cash
Receipts
System
Remittance Advice

SPECIAL JOURNALS. Special journals are used to record specific classes of transactions that occur in
high volume. Such transactions can be grouped together in a special journal and processed more effi-
ciently than a general journal permits. Figure 2-6 shows a special journal for recording sales transactions.
As you can see, the sales journal provides a specialized format for recording only sales transactions.
At the end of the processing period (month, week, or day), a clerk posts the amounts in the columns to
the ledger accounts indicated (see the discussion of ledgers in this chapter). For example, the total sales
will be posted to account number 401. Most organizations use several other special journals, including
the cash receipts journal, cash disbursements journal, purchases journal, and the payroll journal.

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2-5 SALES ORDER RECORDED IN SALES JOURNAL

Economic Event Capture Event Record Event
1
Sales Sales
Customer's Order
Order Journal