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Box 10.5: Writing a Website Reference

Author’s first name, surname, title of document in inverted commas, title
of complete work in italics, date of last revision, the complete URL in
angled brackets, the date of access in parenthesis.
e.g. Natalie Winsten, ‘Horrle Page’, Red Herring, Aug. 11, 2000
http://www.yahoo.com/naralie (Jan 10, 2003).

LETTER WRITING

In the following two units we are briefly going to talk of official letters.
The main point to remember, in addition to the introductory remarks
discussed is that the tone matters a lot here. It has to be clearly formal.

Official Letters Within the Organization

Mostly these letters would consist of notices, memos, and minutes. These are
essentially formal and precise and to the point.
A notice is often an invitation to a meeting. So clearly state the notice
period, the day, date, time, venue of the meeting, the purpose of the meeting,
and the actual business to be carried out. Here is an example.

Box 10.6: Format for a notice
Hyderabad Private School
Banjara Hills, Hyderabad – 16
February 29, 2000
notice
A meeting of the Executive Committee will be held in the committee
room at 11.30 a.m. on March 10, 2000.
The agenda is:
1.
2.
3.
Signature
Designation
To
All Members of the Executive Committee

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