Page 85 - Essentials of Payroll: Management and Accounting

ESSENTIALS of Payr oll: Management and Accounting
2. RESPONSIBILITIES
PR CLERK Payroll Clerk
3. PROCEDURES
3.1 PR CLERK Print Payroll Checks
1. Go to the payroll software and access the
PRINT option from the PAYMENTS menu.
2. Print the payroll test register and review it
to ensure that all paychecks have been
correctly calculated.
3. Insert check stock into the printer.
4. Use the TEST option to print a sample
check and verify that the line spacing is
correct. Repeat as necessary.
5. Print the entire batch of checks.
6. Reset the printer and print all deposit
advices for those employees using direct
deposit.
7. Print the check register.
8. Review the file of direct deposits, and
export it to tape.
3.2 PR CLERK Issue Direct Deposit Data to Bank
1. Include the direct deposits tape in a
courier package to the bank.
2. Verify that the bank has received the tape,
and that there are no errors in it.
3.3 PR CLERK Distribute Payment Notifications
1. Have all checks signed by an authorized
check signer.
2. Stuff all paychecks and deposit advices in
envelopes.
3. Batch the envelopes by supervisor and
deliver them to supervisors for delivery to
employees.

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