Page 82 - Essentials of Payroll: Management and Accounting

Payr oll Pr ocedur es and Contr ols
1. Return all employee documentation to the
human resources department, so that
they can file it in employee folders.

Policy/Procedure Statement Retrieval No.: PAY-04
Page: 1 of 1
Issue Date:
10/28/03
Supersedes: N/A
Subject: Process Payroll Transactions

1. PURPOSE AND SCOPE
This procedure is used to guide the human resources coordinator or
accounting staff through the payroll process.

2. RESPONSIBILITIES
HR COORD Human Resources Coordinator
3. PROCEDURES
3.1 HR COORD Processing Steps
1. Review all “Request for Time Off” forms
that have been submitted during the most
recent pay period.
2. Compare time-off requests to the accrued
amounts for each employee, as noted in
the payroll detail report for the last pay
period. Notify employees if they do not
have enough accrued vacation time avail-
able to fulfill their requests. Then process
the portion of time they do have available
into the payroll.
3. Collect all requests for employee transfers
to different departments and enter this
information into the payroll software.
4. Enter all manual check payments for the
current period into the payroll software.
5. Collect all requests for pay changes. Verify
that there are authorized signatures on
the pay change forms, then enter the
changes into the payroll software.

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