Page 81 - Essentials of Payroll: Management and Accounting

ESSENTIALS of Payr oll: Management and Accounting
Policy/Procedure Statement Retrieval No.: PAY-03
Page: 1 of 1
Issue Date:
10/28/03
Supersedes: N/A
Subject: Alter Employee Deductions
1. PURPOSE AND SCOPE
This procedure is used by the payroll clerk to alter employee deductions
in the payroll system.
2. RESPONSIBILITIES
PR CLERK Payroll Clerk

3. PROCEDURES
3.1 PR CLERK Obtain Deduction Information
1. Obtain employee payroll deduction
information from the human resources
department.
2. Verify that all information on the deduction
forms is clear and that each form has
been authorized by the employee.

3.2 PR CLERK Update Payroll Database
1. Go into the payroll software and access
the EMPLOYEE menu. Go to the DEDUCT
screen; enter the deduction code and the
amount of the deduction for each docu-
mented deduction. Be sure to enter a
deduction termination code for those who
are of limited duration.
2. Verify that deductions are correctly allocat-
ed to each payroll period, so that the total
amount of each deduction is accurate on a
monthly or annual basis.
3. Print the Updates Report from the option
at the bottom of the screen to verify that
the correct entries were made.

3.3 PR CLERK File Documentation

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