Page 79 - Essentials of Payroll: Management and Accounting

ESSENTIALS of Payr oll: Management and Accounting
PR CLERK Payroll Clerk
3. PROCEDURES
3.1 PR CLERK Obtain Time Cards
1. Obtain time cards from all company
locations. Check off the receipts
against the standard list of company
locations and contact the factory
manager of each location from which
no cards have been received.
3.2 PR CLERK Review Time Cards
2. Add up the time on all time cards, circling
those time punches that have no clock-ins
or clock-outs. Note the total time on all
error-free time cards and forward them to
the payroll clerk for data entry into the
payroll system.
3. Any time card containing overtime hours
must also be initialed by a manager; those
cards missing this approval must be
returned and signed.

3.3 PR CLERK Resolve Time Card Discrepancies
1. Review all time cards containing discrep-
ancies with the responsible factory man-
agers, who must initial all time cards for
which there is an assumed clock-in or
clock-out.
2. List the total time worked at the top of
these time cards.
3. Forward the cards to the payroll clerk for
data entry into the payroll system.

Policy/Procedure Statement Retrieval No.: PAY-02
Page: 1 of 1
Issue Date: 10/28/03
Supersedes: N/A
Subject: Add or Delete Employees

1. PURPOSE AND SCOPE

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