Page 84 - Essentials of Payroll: Management and Accounting

Payr oll Pr ocedur es and Contr ols
14. Reset the software to begin processing
the payroll for the next pay period.
15. For any off-site locations, send payroll
checks by guaranteed overnight delivery.
16. Retrieve the check register from the data
center and review it for possible errors.
Then file it in the payroll data storage area.
3.1 HR COORD Process Deductions
1. Move the cafeteria plan amount noted on
the payroll summary from the corporate
checking account to the cafeteria plan
account.
2. Move the 401k amount noted on the pay-
roll summary to the 401k fund manage-
ment firm from the corporate checking
account.
3. Update the corporate life insurance pay-
ment by adjusting it for the total number
of employees now on the payroll, as noted
in the payroll summary.
4. Issue a check to the United Way based on
the amount shown on the payroll summa-
ry as having been deducted from employ-
ee paychecks.
5. Pay garnishments to the various court
authorities. Verify that the amounts paid
out match the deductions shown on the
payroll summary.

Policy/Procedure Statement Retrieval No.: PAY-05
Page: 1 of 1
Issue Date:
10/28/03
Supersedes: N/A
Subject: Issue Payments to Employees

1. PURPOSE AND SCOPE
This procedure is used by the payroll clerk to determine the locations
of all employees in the company and to issue paychecks or deposit
advices to them.

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