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84 • Green Project Management

That meeting will include a subset of the project stakeholders. It is primar-
ily an internal meeting to ensure that the key internal project stakehold-
ers are all aware of the project, the decision-making process involved in
choosing the project, the contents of its charter, including the pro forma
budget and schedule, and the identified project manager. Also, introduc-
ing the greenality commitment is one of the most important functions of
the project manager during the initial kickoff meeting.
The initial project kickoff meeting is part of the project process, and
therefore should be as green as possible. There are many templates avail-
able for a project kickoff meeting, so we will not provide one here; how-
ever, we will provide a template to use to ensure that the initial project
kickoff meeting is as green as possible.

aCting on the idea

Now that the project has been chosen and the charter has been written, it
is time for action. It’s not that the project can now be executed, because
there hasn’t been a detailed planning effort. However, now is the time to
communicate your decision so that your stakeholders can have a chance
to review the project information. Even though the information has been
thoroughly reviewed by the team during the decision-making process, it
is always a good idea to check with key stakeholders. Their input can be
invaluable to the success or failure of a project. Remember, the definition
of a stakeholder is anyone who may be affected, positively or negatively,
by the project. While that may be an exhaustive list, it is important at
this point in the project, to identify those who are key to project success
or failure, and have them review the decision as appropriate. Reviewers
should include anyone who will be affected by the green components of
the project.

tools and teChniQues
During the project ideation phase, the following tools and techniques may
be used to ensure that the project stays focused on greenality: