Page 150 - How to write effective business English your guide to excellent professional communication by Fiona Talbot

Paper is here to stay 139

How to set out a business letter in English

Your company name and contact details
Addressee’s name and job title
Addressee’s company or organization name
Number or name of building
Name of street or road
Post town
Postcode (UK addresses)
County, district or state
Area code or zip code (US addresses)
Country

Date

Reference number

Opening salutation (with or without a comma, depending on
house style)

Heading

Main body of text

Closing salutation (with or without a comma, depending on house
style)

Name of writer
Position in organization

Enc. (refers to enclosures, if there are any)

Salutations
If you don’t know the name of the person you’re writing to, the opening
salutation is generally ‘Dear Sir or Madam’ and the traditional closing