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9 - PROJECT HUMAN RESOURCE MANAGEMENT

• Project organization charts. A project organization chart is a graphic display of project team members
and their reporting relationships. It can be formal or informal, highly detailed or broadly framed, based on
the needs of the project. For example, the project organization chart for a 3,000-person disaster response
team will have greater detail than a project organization chart for an internal, twenty-person project.
• Staffing management plan. The staffing management plan is a component of the human resource
management plan that describes when and how project team members will be acquired and how long
they will be needed. It describes how human resource requirements will be met. The staffing management
plan can be formal or informal, highly detailed, or broadly framed, depending upon the needs of the
project. The plan is updated continually during the project to direct ongoing team member acquisition and
development actions. Information in the staffing management plan varies by application area and project
size, but items to consider include:

○ Staff acquisition. A number of questions arise when planning the acquisition of project team
members. For example, whether the human resources come from within the organization or 9
from external, contracted sources; whether the team members need to work in a central location
or may work from distant locations; costs associated with each level of expertise needed for
the project; and level of assistance that the organization’s human resource department and
functional managers are able to provide to the project management team.
○ Resource calendars. Calendars that identify the working days and shifts on which each specific
resource is available. The staffing management plan describes necessary time frames for
project team members, either individually or collectively, as well as when acquisition activities
such as recruiting should start. One tool for charting human resources is a resource histogram,
used by the project management team as a means of providing a visual representation or
resources allocation to all interested parties. This chart illustrates the number of hours a person,
department, or entire project team that will be needed each week or month over the course
of the project. The chart can include a horizontal line that represents the maximum number of
hours available from a particular resource. Bars that extend beyond the maximum available
hours identify the need for a resource optimization strategy (Section 6.6.2.4), such as adding
more resources or modifying the schedule. An example of a resource histogram is illustrated in
Figure 9-6.

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