Page 189 -
P. 189

168    CHAPTER 14 Data governance artifacts and tools




             What Should Be Tracked?

             There is a hierarchy, or taxonomy, of business elements and artifacts that DG will need to consider,
             track, create, or administer. There are also elements that DG will specify regarding tracking and use. In
             other words, both sides of the “V” have documents, policies, standards, and such that will require
             administration.
             Business Elements

             The categories of business elements to be tracked are:
                Business alignmentdThe business alignment elements are made up of documents and files that
             express business direction, performance, and measurement. These elements must be monitored by DG
             because they are the direct component of business alignment. As we have said often, ensuring business
             alignment to IAM is a crucial activity for DG. These include:

             • Strategy
             • Goal
             • Objective
             • Plan
             • Information levers
             Business processdProcess elements are everything that has to do with events and actions that do
             something with data. If you have a process modeling tool, for example, the artifacts from this tool
             would be addressed in this area. From a DG standpoint, process elements must be reviewed to ensure
             the controls are documented, as well as the key regulatory or compliance processes. Other processes,
             like events or communications, may require DG when the content for an external communication
             needs to be reviewed.

             • Event
             • Meeting
             • Communication
             • Training
             • Process
             • Workflow
             • Life cycle
             • Methodology
             • Function
             PolicydPolicy elements have to do with artifacts that codify or document desired or required behavior.
             Obviously, DG will need access to these and, better yet, track them. A prime example is governance of
             documents, where there are legal, risk-based, and practical policies, which are often in conflict with
             each other. For example, everyone wants to keep those memos “just in case,” while corporate counsel
             says to get rid of them as soon as possible. We include Principles in this category because policies stem
             from principles.

             • Principles
             • Policies
   184   185   186   187   188   189   190   191   192   193   194