Page 191 -

170 CHAPTER 14 Data governance artifacts and tools

• Website
• Models
• Work products from all EIM projects
DatadKnowing where data is is important. So this element is not talking about the actual occurrences
of real data, but rather where it is and what it means. The term metadata is used as well; however, we do
not like that term any more due to overuse and distortion by vendors. This element represents all of the
“data” required to be used by and to operate the DG program.

• Metrics
• Model
• Standards
• Dictionary
• Definitions
• Metadata
• Digital processes
• Scripts
• Programs
• Blog
• Wiki
• Files
•BIR
• File
• Location
TechnologydIt is also good to track the technology that can use and affect data. This element
represents the information about technology used to manage information assets.
• Product
• Hardware
• Software
• User

Thoughts on Tools

Since there is no one tool that can be used to track all of the elements scrutinized by a DG program, you
need to think carefully about how you will track the various types of artifacts and automate them as
efficiently as you can.
You need to be cautious about throwing up myriad Excel spreadsheets, since these can become
unmanageable. The best approach is to use as many tools in the information management realm as
possibledthat is, the modeling tools, the enterprise architecture tools, and various catalogs and
productivity tools.
SharePoint is an excellent option for linking and tracking myriad objects, but only if designed and
used efficiently. Using SharePoint as a dumping ground for artifacts is useless and costly. Using
Wikis as an internal entry point is being done as of this writing with great success in many
organizations.