Page 143 -

Executing the Project • 117

milestone and a “regular” project milestone. It is important that greenality
be accepted as a natural, excuse the pun, aspect of a project.
Establishing a good communications plan that includes the greenality
aspects is critical. Greenality tracking needs to be included in the prog-
ress-reporting mechanisms.

status and Progress reporting

Status reporting is reporting on the project’s work at a specific point in
time. Progress reporting is reporting on the project’s work during a speci-
fied time period. There are two areas of project status reporting that need
to be addressed, the immediate and the timed reporting. Immediate report-
ing is communicating to the right people on issues that have an imminent
effect on the project’s schedule, cost, scope, and/or greenality. In the com-
munication management plan, there is a road map that indicates which
stakeholders need to be involved with immediate, critical communications.
This should be part of the escalation process and the jeopardy process
identified in the planning stage of the project (see Chapter 5), and also
spelled out in the project’s communications plan. While the information
provided can be expanded, the minimum that is needed is

1. Who is receiving the issue and why
2. The issue
3. Who needs to be responded to
4. Which area(s) it is affecting: schedule, scope, cost, greenality
5. Extent of the potential damage to the project
6. Proposed solution (if available) and requested action, including
required time to respond
7. If no proposed solution, then what the requested action is

Timed reporting refers to reports that are distributed during a speci-
fied time—weekly, monthly, etc.—and is used for both status and progress
reporting. A timed report includes information on the project’s sched-
ule, cost, scope, and greenality, but we recommend that it be generated
to include information on the status and progress of the project’s process
greenality. Because of the nature of that report, the audience should be
limited to the project team and sponsor. The primary purpose for track-
ing the effect of the greenality efforts of the project’s processes is for
the project team and sponsor to evaluate whether or not the efforts are