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Case studies of nuclear redevelopment 333

vault area in the X-720 Building. The move was completed on July 5, 2012. The task
3
of moving >300 cuft (8.5m ) of records could have created an unsafe work environ-
ment if proper preplanning had not been done. The move entailed cooperation
between the Security, Safety, Radiation Protection, Industrial Hygiene, and RMDC
organizations. Planning sessions occurred weekly. As a part of the planning stages,
RMDC personnel conducted a review of record locations and created a description
of volume and contents in each row to be used to create a records inventory. Continual
communications between all groups in order to coordinate activities associated with
the records move were performed and executed according to the plan and schedule.
Proper training (e.g., RadWorker II) was conducted, air samples were completed, Per-
sonal Protective Equipment (PPE) determined, inventory lists established to track
contaminated and uncontaminated records, and areas were walked down to prepare
the records and areas for transition.
Analysis: Safety is the first concern when completing any task. Safe work practices
ensured that the RMDC records move was executed properly, procedures were
followed, and no safety concerns were noted. If working in older buildings,
RadWorker II training should be required, and record surveys must be made to deter-
mine if contamination or allergens related to dust, mold, and mildew are in existence.
Proper PPE should be worn (includes coveralls, respirators, gloves, and safety glasses)
by all who work with legacy records.
Lessons learned: There are many aspects to consider when moving company
records from one location to another. Teamwork and awareness of surroundings
are imperative in order to accomplish a smooth transition of files. Communication
between RMDC staff, the building custodian, and management is vital. Periodic meet-
ings should be conducted to inform the staff of changes and progress, and feedback
should be solicited to ensure all personnel are kept updated on the status of the move.

7.14.6 Proper storage and maintenance of records, Lawrence
Livermore National Laboratory, Livermore, CA, United
States [US Department of Energy, lessons learned data
base #: LL-2014-LLNL-17 (available upon DOE
authorization)]
Problem encountered: A building at LLNL’s main site underwent clean-up operations
to prepare for a building repurposing project. In the process, multiple regulatory-
required logbooks associated with underground storage tanks were mistakenly
removed and thrown in the building’s dumpster. These logbooks contain multiple
years of monitoring data and meet the criteria for being a record.
A facility employee discovered that these records were missing during a daily
inspection. The employee and other facility personnel responded quickly, and all
records were retrieved before the end of the day.
Analysis: The underground storage tanks and their alarm panels were still in ser-
vice, so these logbooks needed to remain in use and be available during the
repurposing project. The logbooks were stored above the underground storage tank