Page 411 - Effective Communication Soft Skills Strategies For Success by Nitin Bhatnagar, Mamta Bhatnagar

Model Question Papers | 399

Front matter Main body Back matter
Cover (title, number, date, whether Introduction Appendices
confidential) Discussion/analysis References
Title page (author’s name, designation) Conclusions Bibliography
Copyright notice Recommendations Glossary
Forwarding letter, if necessary Index
Preface
Acknowledgements
Table of contents
List of illustrations
Abstract

Structuring annual reports
School/college annual reports need not be very content-rich. They are more a quantitative
statement with a warm note to give their clientele, that is, the students and their parents, a
feel-good effect.
Essentially, the tone is friendlier and warmer. The facts are kept to a minimum and are
presented in a tabular manner and in a very colourful way designed for easy access.
As a read-it-and-throw-it-away presentation, such reports have a glossy newspaper like
feel. Often these reports provide many snaps.
While structuring them, you have to pay more attention to the visual presentation. Give
the minimum matter through bullet points. All the financial details should be presented
in a tabular format. Use simple, easily accessible English.

Reviewing a project
This kind of written communication differs from a report in two ways:
i. It includes a report, but it goes beyond it through comments.
ii. It is very formal in nature. So the vocabulary and tone, unlike an annual report, reflect
this aspect.
You can visualize it in the following way:
Sender’s address
Date
For the attention of
Sub: Review of……….
Contents: i. the report
ii. critical comments
iii. recommendations
Signature and designation of the sender

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