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188 Chapter 6 • Software and Vendor Selection

Maintenance costs
Please specify any maintenance costs. For example:
•Upgrades
•Documentation
•Technical support
• Any other (please specify)
Options and services
Please specify any options and services available at an additional cost. For example:
•Training (please indicate on site and/or at your facility)
•Consulting
•Customization
•Data conversion
• Any other (please specify)
References
The vendor must provide three references for essentially similar installations. Reference infor-
mation must include the name, address, and telephone number of a person knowledgeable about
the system installation as well as a brief statement of the scope of the installation.
Acknowledgment form should be included in bid document.

RETURN THIS FORM IMMEDIATELY!
Acknowledgment: Receipt of Request-For-Bid Documents
Bid Number:
Title:
Please take a moment to acknowledge receipt of the attached bid documents. Your compliance with this
request will help us to maintain proper bid follow-up procedures while ensuring that all vendors have the
opportunity to bid.
Date Issued: _____________
Date bid received: ____/____/____
Do you plan to attend the Bidders Meeting
to be held on _________________? Yes______ No______
Please indicate who will be attending:
Do you plan to submit a proposal? Yes______ No______
Print or type the following information:
Company name: _________________________
Address: _________________________
City or Town: _________________________
Phone: _________________________
Fax: _________________________
Received by: _________________________