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Chapter 6 • Software and Vendor Selection 185

Freedom of Information (only required if state has this law)
All proposals received are subject to “State Law” regarding public access to such documents.
Statements or endorsements inconsistent with those statutes will be disregarded.

References
The “institution or company” reserves the right to contact by phone or to arrange a site visit, with
any or all of the respondent’s clients, which are of the same size and scope, and contact may be
made without the assistance of the respondent.

Prebid Conference
The “institution/company” will hold a nonmandatory prebid conference on [date, time, location].

APPENDIX B

Standard Contractual Terms
and Conditions

Terms and Conditions (Need to contact Procurement for standard terms and conditions but T&Cs
usually include the following sections)
Contractor’s certification
Liability
Compliance with laws and indemnification of university
Term
•The term of the initial contract will be for (length of time)
•Renewal terms are possible for a period of (#) months each.
•A maximum of (#) renewal terms are possible under this RFP/agreement.
•A vendor review will occur quarterly based on the service-level agreement. A vendor eval-
uation will occur annually. A negative evaluation will be sufficient reason for the university
to invoke contract termination as described in the following section.

TERMINATION

Conditions and timing
Options in event of termination
Below is a partial list of items that may be a part of terms and conditions
Assignment by contractor and subcontracting
Notices and invoices
Governing law
Tax exemption