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Chapter 6 • Software and Vendor Selection 189

Note: Faxed acknowledgments are requested! FAX #
A cover sheet is NOT necessary.
IMPORTANT: DO NOT FAX BIDS.
BIDS MUST BE SUBMITTED IN SEALED PACKAGES!
BIDDER’SCHECKLIST
This form need not be returned with your bid. It is suggested that you review and check off each
action as you complete it.
––––– 1. The bid has been signed by a duly authorized representative of the company (unsigned bids
are automatically rejected).
––––– 2. The bid prices you have offered have been reviewed and verified.
––––– 3. The price extensions and totals have been checked. (In case of discrepancy between unit
prices and total prices, the unit price will govern the bid evaluation).
––––– 4. Any errors, alterations, corrections, or erasures to unit prices, total prices, et cetera, are
initialed by the person who signs the proposal or his designee. Such changes made and not
initialed will automatically reject the bid.
––––– 5. The payment terms are net 30 days. Net terms for periods less than 30 days may result in
bid rejection. (You may offer cash discounts for prompt payment.)
––––– 6. Any technical or descriptive literature, drawings, or bid samples that are required have
been included with the bid.
––––– 7. Any addenda to the bid have been signed and included.
––––– 8. The envelope has been addressed to: RFB – Name, Number, and Address
––––– 9. The envelope has been clearly marked with the bid number and bid opening date.
––––– 10. If additional copies are required as part of your response, make sure the original is clearly
marked.
––––– 11. The bid is mailed or hand-delivered in time to be received no later than the designated
opening date and time (usually 2:00 P.M.). Late bids are NOT accepted under any circum-
stances. Faxed responses are not accepted. Please allow enough time if mailing or delivering
your proposal.