Page 281 - An Indispensible Resource for Being a Credible Activist

SAMPLE FULL-TIME EMPLOYMENT
OFFER LETTER

On letterhead and/or via e-mail

Date
Applicant’s full name and full home address
Dear Mr./Ms. ______________:

We would like to extend to you an offer of full-time, at-will employment at (Company)
in our ____________________ position at the rate of $_____________ per year (or, per
hour, if a nonexempt position). As a reminder, our dress code is business casual on a daily
basis unless there is a special meeting or occasion, which you will be told about in
advance.

We would like your start date to be ______________. Please arrive by 9:30 a.m. and ask
for _______________________, at the main office of (Company) at (address). (If applica-
ble: We recommend that you use Hopstop.com to learn the best way to get to our
offices.)
My assistant, ___________, will mail you a hiring package under separate cover including
several forms we ask you to review before your first day, if at all possible.
Please do not hesitate to contact either me or ______________ with any questions
about paperwork, dress code, or anything at all. We can both be reached by phone or e-
mail, and our contact information will be included in the benefits package that will be
sent to you.
On your first day, after you’ve finished meeting with __________, s/he will bring you to
my office to complete hiring paperwork, review any questions you may have, and partic-
ipate in an orientation session. You and I will then collaborate on a brief e-mail to the
entire company introducing you to the staff.

Again, please don’t hesitate to ask us any questions you may have. Please confirm back to
me via e-mail or voice mail that you accept this position.
Thanks very much and welcome aboard; we all look forward to working with you!
Sincerely yours,

Name
Title

Full Contact Information
www.(Company).com

264 The H R Toolkit