Page 86 - Perfect Phrases for Motivating and Rewarding

■ “I’m sure your new organizational system is more streamlined
than our old one, but we all need to understand how it works.
Let’s hold a meeting so you can explain the new system.”
■ “Many people on our team find it difficult to find files on the
computer. Everyone seems to be using their own system,
leaving files scattered and hard to find. Let’s work together to
come up with a system we can all use.”
■ “The business has been growing so fast. I think that’s why
certain things have slipped through the cracks. What ideas do
you have for re-creating organizational systems?”
■ “Would you like to attend a class on organization to learn ways
you can bring our office up to speed in light of our recent
expansion? Check the training catalog to see what’s available.”
■ “What organizational system works best for you? You’ll be
more inclined to stay with one that suits your style.”
■ “Keeping up with all the paperwork around here can be
overwhelming. Several people found this (course,
system, process . . .) useful. What do you think?”
■ “You seem to have your finger on the pulse of any given
moment’s priority. What system do you use for keeping
priorities in order?”
■ “I realize this project is not on the A-list because it’s not time
sensitive, but it is important. Do you have ideas about how
to schedule this into the workday/week over the next few
months?”
■ “Please put your important dates on the master calendar. We
all depend on each other at one time or another, so it’s always
helpful to know who will be here when and when others
might or might not be available to offer support.”
■ “You must have been frustrated to have missed that meeting
because of a computer glitch. Let’s find better software for
keeping our calendars updated and synchronized.”
■ “Please be sure to keep everyone in your department posted
when your contact information changes. We want clients and

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