Page 375 - Pipeline Risk Management Manual Ideas, Techniques, and Resources

15/350 Risk Management
As the technical lead and hands-on position for the program, reports shall present information concerning the goals and
the RMP coordinator position could involve more than one implementation of the risk management program, the relevant
individual. It is often advantageous to assign risk management input data, and the current results being acted on. These status
duties as portions of several employees’ job functions. This reports shall be available for external parties such as federal,
provides training opportunities and backups for key personnel. state, and local regulators, the public, operators of adjacent
A sample staffing scenario could involve the following facilities, and other stakeholders. Communications for specific
employees: associate engineer, assistant engineer, and senior purposes will be custom developed and are at all times under
drafting aide. A drafting aide could be responsible for collect- the direct control of the RMP Manager.
ing, analyzing, and inputting new data into the model. The
results of the model could be computed and analyzed by the Documentation
assistant engineer as a part-time function. The associate engi-
neer could oversee the program and communicate the results to All documents produced under this program are to be main-
the RMP manager. tained by the RMP coordinator under the current record reten-
Examples of additional roles, responsibilities and proce- tion protocols. Backups of electronic data are to be kept per
dures are as follows: company policy AI.
Area supervisordmanagers The supervisors responsible for Evaluation and Improvement
system operations and maintenance will maintain current
information regarding all conditions and activities in their At least once each year, representatives from the following
respective districts. This information will be delivered to RMP departments shall meet with the RMP manager to review the
coordinator per the appropriate procedure(s). past period’s RMP results and to discuss possible changes to the
program:
Corrosion control This department will maintain the corro-
sion control database per procedure XYZ. This department will 0 Planning
respond to RMP coordinator requests for updated information. Maintenance
This department will also maintain a current listing of sys- Quality control
tem materials and their condition, including coating (if applica- Corrosion control
ble) for all pipe and components of the pipeline system. This Mapping and records
department will provide the RMP coordinator with updated Field operations
facilities information as it becomes available. Control center operations.
GIs, Mapping, and Records This department will ensure that The evaluation shall include
current information is available on maps, drawings, and GIS
databases. Policies and procedures will be created in concert The quality and effectiveness of the administration, commu-
with the RMP coordinator and will be maintained hy this group. nications, and documentation program elements
The quality and effectiveness of the analytical processes
Personnel qualifications used to assess risks, identify possible ways to control these
risks, allocate resources to control risks in the most cost-
Personnel involved in the execution of this program must be effective way, and monitor performance
adequately qualified to perform the specified duties. This The impacts of risk management decisions on the choice of
section lists qualifications and training requirements for all performance measures
positions. Specific training is outlined in Procedure ABC. The conclusions and reassessments about program effective-
ness resulting from performance monitoring and feedback.
Management of change
The RMP manager has ultimate responsibility for imple-
The risk management program shall be a part of the manage- menting any changes.
ment of change process as detailed in procedure MOCI.
Most changes that would trigger the management of change Process elements
procedure would logically have an impact on risk.
This section of the control document set should describe the
Communications technical and analytical activities comprising the risk manage-
ment process. These documents serve as the how- to manuals
Internal: Reports for internal communications will be prepared for performing risk assessments and using the information in
by the RMP coordinator at least once each year. These reports risk management decision making. Some sample content is
shall present information concerning the goals and implemen- shown under each sectioddocument title.
tation of the risk management program, the relevant input data,
and the current results being acted on. These status reports shall Pipeline system covered
be posted andor distributed so that any interested employee
can view them. This program covers cfill in description(s) of system(s)
External: Reports for external communications will be included in the RMP}. Valve stations, regulator stations, and
prepared by the RMP coordinator at least once each year. These direct appurtenances ofthe pipeline are also covered. The {note