Page 295 - Urban Construction Project Management

250 Chapter Thirteen
Exhibit 13-4
Type of Meeting Frequency Next Scheduled Meeting
Sample list of
construction 1. Master project meeting
project meetings. 2. Budget meeting
3. Schedule meeting
4. Bid and award meeting
5. Value engineering meeting
6. Safety meeting
7. Coordination meeting
8. Pre-construction meeting
9. Design meeting
10. Pre-award meeting
11. Project close-out meeting
12. Requisition review meeting
13. Site walk-through meeting
14. Tool box meeting
15. Project team meeting
16. Subcontractor meeting
17. Kick-off meeting
18. Insurance meeting
19. Close-out meeting
20. Project post-completion and
lessons learned meeting
21. QC meeting
22. Owner’s furniture, fixtures, and
equipment meeting
23. Owner’s move-in coordination meeting

during the design phase, and the chair of the meeting will be turned over to the CM/GC
once construction has commenced. This meeting is usually held weekly. Exhibit 13-5
is a sample project meeting agenda.

Budget Meeting
This meeting, which includes the entire project team, is focused on developing the
scope of work and a program for the project in order to establish a meaningful budget
on which the owner can rely. Budgets usually are developed in the conceptual phase of
the project initially, then at the design development stage (25% documents), the con-
struction document development phase (50% documents), the bid and award phase
(80% documents), and at the formulation of a guaranteed maximum price (GMP)
(usually 80% buyout of trades, as the documents are seldom if ever 100% complete).
The budget should be developed with 100% of the information and program require-
ments of the project. See Chapter 17, Exhibit 17-2 for the cost-estimating and budget-
ing process. Exhibit 13-6 contains a sample agenda for a budget meeting.