Page 300 - Urban Construction Project Management

Meetings and Communications 255
Exhibit 13-8
Responsible
Agenda Item Party Due Date Comments Sample agenda
for a bid and
1. Names of participants.
award meeting.
2. Determine the pre-qualification
process for subcontractors bidding
the project.
3. Review the subcontractors’ bidders
list and finalize it.
4. Develop a sample bid package for
all parties to review.
5. Develop a bid response form.
6. Determine who will receive the bids
and how, where, and by whom will
they be received and opened.
7. Determine the role of the owners
or outside consulting auditing
firms in the bid and award
process, and plan accordingly.
8. Develop a list of alternative prices
to be included in the bid.
9. Develop a list of unit prices to be
included in the bid.
10. Develop a bid leveling sheet to
document the receipt of the bids.
11. Identify the long lead items,
and bid them to equipment
manufacturers directly to ensure
that they are available at the
project site in accordance with
the project schedule.
12. Prioritize the sequence in which the
construction subcontractor trades
will be bid, as they cannot all be bid on
at once by the CM/GC project team.
Develop a specific bid and award
schedule for each trade.
13. Review the bid leveling process
to determine the responsive
subcontractor.
14. Analyze any exclusions and
qualifications that the subcontractor’s
bid may contain to eliminate them, and
ensure an award for a complete scope
of work.
(Continued)